Build your entity master on standardized business records.

Start with a common business record

Use a consistent structure for legal names, jurisdictions, registration numbers, statuses, addresses and recorded roles. GovFiles handles collecting and standardizing state registration data so your team can focus on connecting it to internal systems.

Preserve registration-level identity

Keep jurisdiction and registration number together when linking records. One business may have registrations in several states, while unrelated businesses can share a name. A standardized registration dataset is a foundation for your entity master; cross-state consolidation requires evaluating those relationships.

Connect customers, vendors and outside datasets

Retain your internal IDs alongside available business identifiers to support joins across systems. Use local ownership research when your input is a business location or trading name rather than a known legal entity.

Plan delivery and refreshes

Load bulk registration data as Parquet through S3 or SFTP, or discuss warehouse sharing. Define how your own system handles new records, changed statuses and unresolved matches as each update arrives.